🏥 SmartOnboard AI

Automating Patient Onboarding for Modern Practices

End-to-end AI-driven platform transforming paper-based intake into seamless digital experiences. Reduce manual entry by 70-90%, improve completion rates, and stay HIPAA compliant.

✓ Built for SMB Healthcare
✓ HIPAA Compliant
✓ 70-90% Less Manual Entry
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Patient Dashboard

Intake Progress

Personal Info ✓ 100%
Medical History ✓ 100%
Allergies ✓ 100%
Insurance ✓ 95%
⚡ Completed in 2 minutes
90%
Of practices still use paper intake
10-15h
Weekly staff hours wasted
30%
Patients lost to no-shows
$100/mo
Starting price per location
The Problem

Paper Paperwork, Digital Consequences

Small medical practices are drowning in manual data entry, compliance risks, and patient frustration. Smart practices automate.

📋

Paper Overload

Endless forms, clipboards, and scanning. Staff spending hours re-entering the same patient info across multiple systems.

⚠️

Error Cascade

Manual entry = transcription errors. Wrong allergies. Missed diagnoses. Medications your system never knew about.

🔒

Compliance Risk

HIPAA violations, lost forms, data breaches. Paper trails don't audit. Digital workflows protect patient privacy at scale.

📈

Growth Blocked

Can't scale when intake is manual. New patients mean new chaos. Hiring more staff just to handle forms doesn't move the needle.

Implementation

Three Simple Phases

From pilot to full automation — a phased approach designed for real-world medical practices.

1

Pilot

Launch with one provider or location. Test workflows. Gather feedback. Zero risk to your existing processes.

2 weeks
2

Customize

Fine-tune forms, integrations, and automations. Connect to your EHR. Train your team. Perfect the handoff.

4 weeks
3

Scale

Roll out to all locations. Full automation. Continuous improvement. Ongoing support and updates included.

Ongoing
Interactive Demo

See SmartOnboard in Action

Experience the complete patient journey — from text message to care-ready arrival — in this 13-scene cinematic demo.

Without SmartOnboard

2-3h
Manual entry per patient
45%
Form completion rate
12
Data entry errors per day
30s+
Average response time
→

With SmartOnboard AI

2 min
Patient self-completes
95%
Form completion rate
1-2
Errors per week (AI catches most)
<3s
AI response time
Proven Impact

Results That Matter

What practices are seeing after implementing SmartOnboard.

70-90%
Less Manual Entry
Patients fill their own forms. AI handles extraction and validation.
50%
Faster Onboarding
From hours to minutes per patient. Ready for their visit instantly.
95%
Form Completion
No more incomplete intakes. AI follows up. Patients finish before arrival.
<3s
Response Time
Instant patient support. AI answers questions 24/7. Zero staff overhead.
How It Fits

SmartOnboard Connects to MPL Solutions

Built on Max Power Labs' core AI capabilities.

Document Processing

AI scans, extracts, and validates patient forms, insurance cards, and ID documents at scale.

Data Pipeline

Structured patient data flows seamlessly into your EHR, practice management system, and billing platform.

Quality Assurance

AI validates allergy flags, medication interactions, and compliance requirements before staff sees them.

Customer Response

AI chatbot answers patient intake questions, reminds them to complete forms, and flags missing info.

Simple Pricing

Transparent, Scalable Costs

$100
per month
per location
✓ Unlimited patient intake forms
✓ AI-powered form completion & validation
✓ 24/7 patient support chatbot
✓ HIPAA compliance & secure data handling
✓ EHR & billing system integrations
✓ Advanced analytics & reporting
✓ Dedicated onboarding & support
Start Your Pilot

Ready to Transform Patient Onboarding?

See how SmartOnboard works with a live demo, or schedule a strategy call with our team.

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